Privacy and Cookies
Sweeney Kincaid Limited (“we,” “our,” “us”) respect the privacy of our customers, suppliers and third parties who interact with us via our Websites or by other means (including by phone, e-mail or face-to-face) (“you”) recognise the need for appropriate protections and management of your personal information.
When we collect and use your personal information and special category data, we are the data controller for the purpose of Data Protection Legislation (defined below).
When we refer to Data Protection Legislation we mean the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”); and any legislation implemented by the UK to give effect to the derogations permitted under the GDPR.
Personal information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number, email address, etc., and also online identifiers and location data such as IP addresses and mobile device IDs.
Special category data means personal information revealing your racial or ethnic origin; political opinions; religious or philosophical beliefs; or trade union membership; genetic data; biometric data; data related to your health or data concerning your sex life or sexual orientation; and criminal convictions or involvement in criminal proceedings.
A data controller is someone who decides why personal data is to be collected and how it will be used and treated.
Websites means the websites owned, operated and controlled by Sweeney Kincaid Limited which include (i) www.sweeney-kincaid.com; (ii) www.sweeney-kincaid.co.uk; (iii) www.sellmylot.com; and (iv) www.sellmylot.co.uk
If you have any questions regarding the Privacy Notice you can contact us by email at: [email protected] or by writing to us at:
Sweeney Kincaid Ltd
If you are unhappy with how we handle your personal information you can write to us using the contact details noted above and / or notify the Information Commissioner’s Office (ICO) (please see: https://ico.org.uk/concerns/ for more information).
HOW DO WE USE YOUR PERSONAL INFORMATION AND WHY?
|INFORMATION||WHY WE COLLECT IT||LEGAL BASIS||SPECIAL CATEGORY DATA CONDITION||EFFECT OF NOT PROVIDING THE INFORMATION IF LEGAL CONDITION OR CONTRACTUAL CONDITION|
|Contact details such as your name, email address, telephone number, postal address, website, fax number||To administer your account with us and provide you with the information you have requested.||Contractual Condition||We will be unable to provide you with an account with us and/or you may be unable to bid on/sell items with us.|
|To provide you with our direct marketing materials by email||With your prior consent only.|
|To contact you in relation to items you are buying or selling and to provide you with updates and/or reminders re payments to be made to us (we may contact you by SMS message/email or live telephone call to remind you that a payment is due)||Contractual Condition||You will be unable to purchase/bid on items from us.|
|To administer your auction sale with us and keep you updated on the that sale, as well as paying proceeds to you.||Contractual Condition||We will be unable to sell lots on your behalf.|
|To update you on the progress of lot sales/purchases by email or phone call. Please note that you can opt out of receiving these emails at any time through your account preferences. Where you no longer wish to receive emails we may still contact you via live telephone call.||Contractual Condition||We will be unable to buy/sell lots on your behalf.|
|Bank Details||To make payments to you in relation to asset sales we have concluded on your behalf as your agent.||Contractual Condition||We will be unable to sell lots on your behalf and/or pay proceeds to you.|
|We may collect and hold your bank details where you have registered as a buyer or seller and we may require to obtain a deposit from you before you can bid on items||Contractual Condition Legitimate interests (to protect our business)||We may be unable to accept bids from you unless you have a deposit on file.|
|VAT Number||We also collect your VAT number (if applicable) to allow us to ensure we are applying the correct VAT codes to your sale/purchase||Legal obligation||We will be unable to sell lots of your behalf or administer your purchase of items where you are buying on behalf of a business that is exporting out with the UK.|
HOW DO WE KEEP YOUR PERSONAL INFORMATION UP-TO-DATE?
Please update your information using your online account via our web site or, if you don’t have an online account, contact us at [email protected] as soon as possible after there is any change to your personal details, including your contact details.
DO WE SHARE PERSONAL INFORMATION?
We contract with third party service providers and suppliers to deliver certain services.
The following third parties may have access to your personal information and, in some circumstances, your special category data (if applicable), for the purposes noted below:
- any other person who is authorised to act on your behalf;
- regulators, government departments, law enforcement authorities, tax authorities and insurance companies;
- any relevant dispute resolution body or the courts; and
- persons in connection with any sale, merger, acquisition, disposal, reorganisation or similar change in our business;
- our waste management company, Paper Shredding Services Limited, who take care of our shredding and waste disposal requirements;
- our IT support, ARL Software Ltd, who provides assistance in relation to our desktop applications that run our internal system;
- our IT hardware support, Solutions on Demand, who provide IT support for our devices and printing;
- our IT support J Gledhill, who provides servers support
- our database administrator, Hidden Brains, who maintain our internal database;
We will not sell, trade or lease your personal information to others.
EUROPEAN ECONOMIC AREA
The data that we collect from you will usually be stored inside the UK or the European Economic Area (EEA).
However, if you live or work outside of the UK or the EEA, we may need to transfer your personal data outside of the UK or the EEA to correspond with you. Where this applies, we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
We also may transfer data outside the UK or the EEA where our service providers host, process, or store data outside the UK or the EEA. Where we do this, we will ensure that the transfer is to a country covered by a decision of the Commission of the European Union or is otherwise made in circumstances where we have put appropriate safeguards are in place to protect your data in accordance with the Data Protection Law:
- our database developer, Hidden Brains, who are based in India;
We will not hold your personal information for any longer than is necessary for the uses outlined above, unless we are required to keep your personal data longer to comply with the law and any regulatory requirements.
We will retain your personal information for a period of 30 years after our last contact from you to allow us to inform you of our upcoming sales and auctions that may be of interest to you, unless you have contacted us to say that you wish us to delete your personal information from our records.
You have certain rights under the Data Protection Legislation which can be exercised by contacting us at: [email protected], including:
- the right to access the personal data held about the you by making a subject access request in accordance with the Data Protection Legislation. We may charge a reasonable fee when a request is manifestly unfounded or excessive;
- the right to have your personal data rectified if it is inaccurate or incomplete;
- the right to request to have your personal data deleted in certain specific circumstances as set out in the Data Protection Legislation;
- the right to request to restrict the processing of your personal data in certain specific circumstances as set out in the Data Protection Legislation;
- the right to ask us not to process your personal data for marketing purposes or for purposes based on our legitimate interests;
- the right to ask us to not undergo automated decision making; and
- where you have provided consent to direct marketing communications, to request to withdraw such consent at any time.
There are some exceptions to the above rights that are permitted under the data protection legislation.
Please note that if you choose to exercise your rights to have personal data restricted or deleted, then we may not be able to provide you with a full service.
Further details about your rights can be found on the ICO’s website at https://ico.org.uk/ .
1. 1. Definitions and Interpretation
“Cookie”means a small file placed on your computer or device by Our Websites when you visit certain parts of Our Websites and/or when you use certain features of Our Websites;
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003 and of EU Regulation 2016/679 General Data Protection Regulation (“GDPR”);
“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data, as defined by the Data Protection Act 1998 and from 25th May 2018, the EU Regulation 2016/679 General Data Protection Regulation (“GDPR”); and
“We/Us/Our” means Sweeney Kincaid Ltd , a company registered in Scotland under company number SC196511, whose registered address is 250 Carnegie Road, Hillington Park, Glasgow, G52 4JZ.
“Our Websites” means www.sweeney-kincaid.com; www.sweeney-kincaid.co.uk; www.sellmylot.com ; and www.sellmylot.co.uk which are the Websites owned and operated by Us.
2.2 All Cookies used by and on Our Websites are used in accordance with current Cookie Law. We may use some or all of the following types of Cookie:
2.2.1 Strictly Necessary Cookies
A Cookie falls into this category if it is essential to the operation of Our Websites, supporting functions such as logging in, your current bids, and payment transactions.
2.2.2 Functionality Cookies
Functionality Cookies enable Us to provide additional functions to you on Our Websites such as personalisation and remembering your saved preferences. Some functionality Cookies may also be strictly necessary Cookies, but not all necessarily fall into that category.
2.2.3 Session Cookies
Any of the above types of Cookie may be a session Cookie. Session Cookies are temporary and only remain on your computer or device from the point at which you visit Our Websites until you close your browser. Session Cookies are deleted when you close your browser.
2.3 Cookies on Our Websites are all session Cookies and will expire when you close your browser.
3. Consent and Control
3.1 Before Cookies are placed on your computer or device, you will be shown a pop up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies unless those Cookies are strictly necessary; however you may not be able to access our full range of services on our Websites.
3.2 In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
3.3 The links below provide instructions on how to control Cookies in all mainstream browsers:
3.3.1 Google Chrome: https://support.google.com/chrome/answer/95647?hl=en-GB
3.3.2 Microsoft Internet Explorer: https://support.microsoft.com/en-us/kb/278835
3.3.3 Microsoft Edge: https://support.microsoft.com/en-gb/products/microsoft-edge (Please note that there are no specific instructions at this time, but Microsoft support will be able to assist)
3.3.4 Safari (macOS): https://support.apple.com/kb/PH21411?viewlocale=en_GB&locale=en_GB
3.3.5 Safari (iOS): https://support.apple.com/en-gb/HT201265
3.3.6 Mozilla Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-Cookies-website-preferences
3.3.7 Android: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DAndroid&hl=en (Please refer to your device’s documentation for manufacturers’ own browsers)
5. Further Information